If you plan to use your exhibit once or twice a year, it is an industry rule of thumb that it makes financial sense to rent your exhibit. A one-time exhibit rental costs about a third of building a new exhibit. Also, you save the cost and stress of storing your owned properties. Here are some tips for renting your next trade show exhibit.
1. Determine your exhibit goals.
Plan out what you want to accomplish in your booth and detail the parameters before approaching an exhibit design company with the project.
Things to consider:
Would you like a private meeting room?
Are you planning on bringing in special equipment?
What are your branding needs?
What is your budget?
What is the location of your booth on the show floor?
2. Consider a multi-year rental program.
Most exhibit houses will offer discounts if you rent the structure for multi years. You can invest initially in the graphics and use them for future shows. It is also probably to update your graphics while using the same rental structure.
3. Confirm before you sign your contract
Exhibit houses operate differently. Here are some important things to confirm with your exhibit house to ensure you will have what you need for a success set up.
Will you receive floor plans and detailed drawings? Is there a fee for this?
Who orders show services? If the exhibit house does, what is the mark up?
What is the I&D labor rate for the cities you will be exhibiting in?
How does the exhibit house hand set up drawings and onsite instructions?
When are payments due?
Read some more tips here. http://www.exhibitoronline.com/topics/article.asp?ID=2090&catID=31
